Server user management on Grafana Labs

Assign or remove Grafana server administrator privileges

Fri, 03 Apr 2026 19:43:06 +0000

Assign or remove Grafana server administrator privileges

Grafana server administrators are responsible for creating users, organizations, and managing permissions. For more information about the server administration role, refer to Grafana server administrators.

Note
Server administrators are “super-admins” with full permissions to create, read, update, and delete all resources and users in all organizations, as well as update global settings such as licenses. Only grant this permission to trusted users.

Before you begin

Add a user
Ensure you have Grafana server administrator privileges

To assign or remove Grafana administrator privileges:

Sign in to Grafana as a server administrator.
Click Administration in the left-side menu, Users and access, and then Users.
Click a user.
In the Permissions section, next to Grafana Admin, click Change.
Click Yes or No, depending on whether or not you want this user to have the Grafana server administrator role.
Click Change.

The system updates the user’s permission the next time they load a page in Grafana.

Add or remove a user in an organization

Fri, 03 Apr 2026 19:43:06 +0000

Add or remove a user in an organization

Server administrators can add and remove users in organizations. To do this as an organization administrator, see Manage users in an organization.

Add a user to an organization

Add a user to an organization when you want the user to have access to organization resources such as dashboards, data sources, and playlists. A user must belong to at least one organization.

You are required to specify an Admin role for each organization. The first user you add to an organization becomes the Admin by default. After you assign the Admin role to a user, you can add other users to an organization as either Admins, Editors, or Viewers.

Before you begin

Create an organization
Add a user to Grafana
Ensure you have Grafana server administrator privileges

To add a user to an organization:

Sign in to Grafana as a server administrator.
Click Administration in the left-side menu, Users and access, and then Users.
Click a user.
In the Organizations section, click Add user to organization.
Select an organization and a role.

For more information about user permissions, refer to Organization roles.
Click Add to organization.

The next time the user signs in, they will be able to navigate to their new organization using the Switch Organizations option in the user profile menu.

Note
If you have organization administrator permissions and not server administrator permissions, you can still invite a user to join an organization.

Remove a user from an organization

Remove a user from an organization when they no longer require access to the dashboards, data sources, or alerts in that organization.

Before you begin

Ensure you have Grafana server administrator privileges

To remove a user from an organization:

Sign in to Grafana as a server administrator.
Click Administration in the left-side menu, Users and access, and then Users.
Click a user.
In the Organization section, click Remove from organization next to the organization from which you want to remove the user.
Click Confirm removal.

Note: If you have organization administrator permissions and not server administrator permissions, you can still remove a user from an organization in the Users section of organization configuration.

Change a user's organization permissions

Fri, 03 Apr 2026 19:43:06 +0000

Change a user’s organization permissions

Update organization permissions when you want to enhance or restrict a user’s access to organization resources. For more information about organization permissions, refer to Organization roles.

Before you begin

Add a user to an organization
Ensure you have Grafana server administrator privileges

To change a user’s organization permissions:

Sign in to Grafana as a server administrator.
Click Administration in the left-side menu, Users and access, and then Users.
Click a user.
In the Organizations section, click Change role for the role you want to change
Select another role.
Click Save.

Note
In order for the change to take effect and be reflected within the instance, the account where permissions were altered will need to sign out fully and back in. Role assignment is evaluated during sign in, so if a user has not signed back in after their role was adjusted the instance will continue to reflect their previous role.