Externally shared dashboards

Fri, 03 Apr 2026 19:43:06 +0000

Externally shared dashboards

Note
This feature was previously called Public dashboards.

Externally shared dashboards allow you to share your Grafana dashboard with anyone. This is useful when you want to make your dashboard available to the world without requiring access to your Grafana organization.

If you change a dashboard, ensure that you save the changes before sharing.

In order to create public dashboards, you need to be an Admin, have the dashboards.public:write permission, or the fixed:dashboards.public:write RBAC role.

Warning
Sharing your dashboard externally could result in a large number of queries to the data sources used by your dashboard. This can be mitigated by using the Enterprise caching and/or rate limiting features.

Shared dashboards list

You can see a list of all your externally shared dashboards in one place by navigating to Dashboards > Shared dashboards. For each dashboard in the list, the page displays:

Link to view the externally shared version of the dashboard
Link to the shared dashboard configuration
Options to pause or revoke access to the external dashboard

You can also click the name of the dashboard to navigate to the dashboard internally.

Anyone with the URL can access the dashboard.
Externally shared dashboards are read-only.
Arbitrary queries cannot be run against your data sources through externally shared dashboards. Externally shared dashboards can only execute the queries stored on the original dashboard.

Note
This feature was previously called email sharing.

Available in Grafana Enterprise and Grafana Cloud.

Note
Sharing externally with specific people is currently in private preview. Please contact support to have this feature enabled.

This feature will incur a cost once it is promoted to general availability.

To share a dashboard with specific external users, you can send them a link by email. Use this option when you only want to share your dashboard with specific people. When you share dashboards by email, recipients receive a one-time use link that’s valid for one hour. Once the link is used, the viewer has access to the shared dashboard for 30 days.

To share a dashboard with specific people, follow these steps:

Click Dashboards in the main menu.
Click the dashboard you want to share.
Click the Share drop-down list in the top-right corner and select Share externally.

The Share externally drawer opens.
In the Link access drop-down list, select Only specific people.
Click the checkbox confirming that you understand payment is required to add users.
Click Accept.
In the Invite field, enter the email address of the person you want to invite and click Invite and repeat this process for all the people you want to invite.

You can only invite one person at a time.
(Optional) Set the following options:
- Enable time range - Allow people accessing the link to change the time range. This configuration screen shows the default time range of the dashboard.
- Display annotations - Allow people accessing the link to view the dashboard annotations. If the dashboard uses tag-based annotation queries, annotations from other dashboards in your organization might also be visible. Refer to Limitations.
(Optional) Click Copy external link and send the copied URL to any external user.
Click the X at the top-right corner to close the share drawer.

Once you’ve shared a dashboard externally, a Public label is displayed in the header of the dashboard.

Viewers requesting access

If a viewer without access tries to navigate to the shared dashboard, they’ll be asked to request access by providing their email. They’ll receive an email with a new one-time use link if the email they provided has already been invited to view the shared dashboard and hasn’t been revoked.

Revoke access for a viewer

You can revoke access to the entire dashboard using the steps in Update access to an external dashboard link, but you can also revoke access to the dashboard for specific people.

To revoke access for a viewer, follow these steps:

Click Dashboards in the main menu.
Click the dashboard you want to share.
Click the Share drop-down list in the top-right corner and select Share externally.
In the Share externally drawer that opens, click the menu icon (three dots) next to the email address of the viewer for whom you’d like to revoke access.
Click Revoke access.
Click the X at the top-right corner to close the share drawer.

The viewer immediately no longer has access to the dashboard, nor can they use any existing one-time use links they may have.

Re-invite a viewer

To re-invite a viewer, follow these steps:

Click Dashboards in the main menu.
Click the dashboard you want to share.
Click the Share drop-down list in the top-right corner and select Share externally.
In the Share externally drawer that opens, click the menu icon (three dots) next to the email address of the viewer you’d like to invite again.
Click Resend invite.
Click the X at the top-right corner to close the share drawer.

The viewer receives an email with a new one-time use link. This invalidates all previously issued links for that viewer.

View shared dashboard users

To see a list of users who have accessed your externally shared dashboard by way of an emailed link, follow these steps:

Click Administration in in the main menu.
Select Users and access > Users.
On the Users page, click the Shared dashboard users tab.

On this screen, you can see:

The earliest time a user has been active in a dashboard
When they last accessed a shared dashboard
The dashboards they have access to
Their role

You can also revoke a user’s access to all shared dashboards on from this tab.

Access limitations

One-time use links use browser cookies, so when a viewer is granted access through one of these links, they’ll only have access on the browser they used to claim the link.

A single viewer can’t generate multiple valid one-time use links for a dashboard. When a new one-time use link is issued for a viewer, all previous ones are invalidated.

If a Grafana user has read access to the parent dashboard, they can view the externally shared dashboard without needing to have access granted.

To share your dashboard so that anyone with the link can access it, follow these steps:

Click Dashboards in the main menu.
Click the dashboard you want to share.
Click the Share drop-down list in the top-right corner and select Share externally.

The Share externally drawer opens.
In the Link access drop-down list, select Anyone with the link.
Click the checkbox confirming that you understand the entire dashboard will be public.
Click Accept.
(Optional) Set the following options:
- Enable time range - Allow people accessing the link to change the time range. This configuration screen shows the default time range of the dashboard.
- Display annotations - Allow people accessing the link to view the dashboard annotations. If the dashboard uses tag-based annotation queries, annotations from other dashboards in your organization might also be visible. Refer to Limitations.
Click the X at the top-right corner to close the share drawer.

Now anyone with the link can access the dashboard until you pause or revoke access to it.

Once you’ve shared a dashboard externally, a Public label is displayed in the header of the dashboard.

Update access to an external dashboard link

You can update the access to externally shared dashboard links by following these steps:

Click Dashboards in the main menu.
Click the dashboard you want to share.
Click the Share drop-down list in the top-right corner and select Share externally.
In the Share externally drawer that opens, do one of the following:
- Click Pause access so that people can’t access the dashboard, but the link is maintained.
- Click Resume access so that people can access the dashboard again.
- Click Revoke access so that people can’t access the dashboard unless a new external link is generated. Confirm that you want to revoke the link.
Click the X at the top-right corner to close the share drawer.

Assess shared dashboard usage

Note
Available in Grafana Enterprise and Grafana Cloud.

You can check usage analytics about your externally shared dashboard by clicking the insights icon in the dashboard header:

Learn more about the kind of information provided in the dashboard insights documentation.

Supported data sources

Externally shared dashboards should work with any data source that has the properties backend and alerting both set to true in its plugin.json. However, this can’t always be guaranteed because plugin developers can override this functionality. The following lists include data sources confirmed to work with externally shared dashboards and data sources that should work, but have not been confirmed as compatible.

Confirmed

ClickHouse
CloudWatch
Elasticsearch
Infinity
InfluxDB
Loki
Microsoft SQL Server
MongoDB
MySQL
Oracle Database
PostgreSQL
Prometheus
Redis
SQLite

Unsupported

DynamoDB
Dynatrace
Graphite
Google Sheets
Tempo
Zabbix

Unconfirmed

Altinity plugin for ClickHouse
Amazon Athena
Amazon Redshift
Amazon Timestream
Apache Cassandra
AppDynamics
Azure Data Explorer Datasource
Azure Monitor
CSV
DB2 Datasource
Databricks
Datadog
Dataset
Druid
GitHub
Google BigQuery
Grafana for YNAB
Honeycomb
Jira
Mock
Neo4j Datasource
New Relic
OPC UA (Unified Architecture)
Open Distro for Elasticsearch
OpenSearch
OpenTSDB
Orbit
SAP HANA®
Salesforce
Sentry
ServiceNow
Snowflake
Splunk
Splunk Infrastructure Monitoring
Sqlyze data source
TDengine
Vertica
Wavefront
X-Ray
kdb+
simple grpc data source

Limitations

Panels that use frontend data sources will fail to fetch data.
Variables and queries including variables are not supported.
Exemplars will be omitted from the panel.
Only annotations that query the -- Grafana -- data source and use the query type Annotations & Alerts are supported.
Organization annotations are not supported.
Tag-based annotation queries, using the -- Grafana -- data source with Filter by Tags, return matching annotations from all dashboards in the organization, not only the shared dashboard. This means annotations from dashboards that are not shared externally can be visible to anyone viewing the shared dashboard. This is by design. If you use tag-based annotation queries on a shared dashboard, ensure you are comfortable with the annotations from other dashboards in your organization being exposed to external viewers.
Grafana Live and real-time event streams are not supported.
Library panels are not supported.
Data sources using Reverse Proxy functionality are not supported.

Custom branding

If you’re a Grafana Enterprise customer, you can use custom branding to change the appearance of an externally shared dashboard footer. For more information, refer to Custom branding.

Share dashboards and panels on Grafana Labs

Externally shared dashboards

Externally shared dashboards

Shared dashboards list

Important notes about sharing your dashboard externally

Share externally with specific people

Viewers requesting access

Revoke access for a viewer

Re-invite a viewer

View shared dashboard users

Access limitations

Share externally to anyone with a link

Update access to an external dashboard link

Assess shared dashboard usage

Supported data sources

Confirmed

Unsupported

Unconfirmed

Limitations

Custom branding